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Print this page for a quick reference while adding or importing data.

Editing & Adding Data

How To

Once a new database has been created or an existing database opened you may begin entering or importing your data.

The CemEditor is very easy to use while entering data. Click on "Add", enter the information , and then click on "Update"

After Clicking on "ADD" if you click on "Copy Last" it will copy the last name, picture fields, and location fields. (A Very Useful Feature)

The plus "+" buttons next to fields means to increment them by one number.

The arrows by the pictures move to the previous picture or the next picture. (Numbered Pictures)

The Yellow Bar at the bottom of the screen explains the behavior of each button"

TIP

Using these suggested TAGS will aid research and make the data entry more consistent. We suggest using these, or similar, tags in the "NOTES" , "OTHER" or "CUSTOMxx" fields.
Enter a "?" Question Mark

Enter a "?" when you want to go back and check the entry later. Enter it in beginning of the field to make it easier to find this record later. You can search for the "?" in the Questions Report or edit screens.

Our advice is to use this "?" tag as question that may have an answer after the stone has been looked at again.

EXAMPLE: ? Check this Marker at Cemetery , ? Need a better picture, ? Check Date, ? Check Aged, etc...

Enter a "!" Exclamation Point

Enter a "!" when you may want to go back and check the entry later. Enter it in beginning of the field to make it easier to find this record later. You can search for the "!" in the Comments Report or edit screens.

Our advice is to use this "!" tag as comment on a question that has been reviewed by you and cannot be answered.

EXAMPLE: ! Broken Stone, ! Illegible, ! Illegible Date etc...

Enter a "*" Asterisk

Enter a "*" followed by a number or source information. We will add source reports later that will query this tag. Enter it in beginning of the field to make it easier to find this record later.

Our advice is to use this "*" when you were unable to transcribe the monument and were able to find the information elsewhere.

EXAMPLE: *1 Info on Date from 1956 Cemetery Survey etc...

Enter a "#" Pound Sign

Enter a "#" when there is conflicting information along with a description. We will add source reports later that will query this tag. Enter it in beginning of the field to make it easier to find this record later.

Our advice is to use this "#" when you find conflicting information about the burial.

EXAMPLE: # New engraving put on stone, doesn't match previous information.

Enter "VETERAN: "

Enter "VETERAN: " followed by their service information. Enter it in beginning of the field to make it easier to find this record later. It is not necessary to type the word Veteran if clicking on the "Veteran" checkbox. Veterans can be searched for easily using the custom search box.

Field Sizes

Field Size Version 1.5.5 and before Size Version 1.5.6 up to Version 2 Size Version 2.0.0 up to Version 3 Size Version 3.0.0 and after Comment
Last Name 30 40 40 40 Surname and/or Maiden Name
Given Name 30 40 40 40 Name and (Nickname) Avoid quotes when importing "NickName" on versions 1.5.5 and 1.5.6. Quotes can be imported without incident on versions 2 and above.
Birth Date 15 15 15 15 "?" Question Marks Are Acceptable. 11/11/1903 11/??/190? 05 OCT 1878 etc...
Death Date 15 15 15 15 "?" Question Marks Are Acceptable. 11/11/1903 11/??/190? 05 OCT 1878 etc...
YR 10 10 10 10 Aged Years -- "?" Question Marks are acceptable
MO 10 10 10 10 Aged Months -- "?" Question Marks are acceptable
DA 10 10 10 10 Aged Days -- "?" Question Marks are acceptable
Relationship N/A N/A 50 50 Son Of (s/o), Dau of (d/o), Wife of (w/o), Child of (c/o), Father, Mother, Children, etc...
Cemetery 100 100 100 100 Cemetery name and other info.
Double clicking on this field (see partial screenshot below - outlined in in green) will open the cemetery information entry screen.
Section 50 50 50 50 Section Name or number.
Row 10 10 10 10 Row Number
Lot 10 10 10 10 Lot Number or Name
Stone 10 10 10 10 Stone Number Acceptable(23, 23.01, 23a)
Notes 255 255 255 255 Comments, Veteran, Info, Relation, etc...
Other 255 255 255 255 Stone Condition, etc...
Image1
Image2
Image3
25 50 50 50 Picture in the ALSPWO folder
(Enter: MyCemPict1.jpg)

Picture in ALSPWO's sub folder named First
(Enter: First\MyCemPict1.jpg)

Double clicking on these fields (see partial screenshot below - outlined in in red) will open a dialog box to locate photos, make the ALSPWO folder, and open Windows explorer.
CemEditor2 also allows photos to be worked with more visually by right-clicking on the photo boxes within the editor.
VETERAN: IsVeteran Checkbox N/A N/A 1 1 Place a checkmark in this box if the individual is a veteran. When importing the allowed values are "1" = Veteran , "0" or blank = Not A Veteran
VETERAN: VetInfo N/A N/A 150 150 Enter service information for veterans.
Birth Place N/A N/A 75 75 Country, city county, etc...
Death Place N/A N/A 75 75 Country, city county, etc...
Stone Type N/A N/A 50 50 Type and/or shape of stone, (round marble stone, etc...)
Stone Condition N/A N/A 50 50 Information about the condition of the stone, weathered, broken, illegible, etc...
Custom1
Custom2
Custom3
Custom4
Custom5
N/A N/A 50
50
100
150
255
50
50
100
150
255
These fields can be used for information not located elsewhere. When entering information give a description first. (MAIDEN NAME: Smith)
Hidden1
Hidden2
N/A N/A 50
255
50
255
These fields will not display in the CemViewer, however information in these fields can be selected to print when running reports with the CemToBOOK, CemToHTM, or CemToPictureBOOK.
Zone N/A N/A 5 5 This field is for use with the CemMapper.
ZonePos N/A N/A 1 1 This field is for use with the CemMapper.
Inscriptions N/A N/A 1.2 MegaBytes 1.2 MegaBytes The inscriptions field can hold a very large amount of text. Inscription or obituary information can be entered here.
Owner N/A N/A N/A 75 Owner of the plot/grave.
PurchDate N/A N/A N/A 15 Date that the plot/grave was purchased.
BurialDate N/A N/A N/A 15 Date of Burial

Partial Screenshots

Version3 Screenshots

help-cem-editor-edit-and-add-data-partial-screenshot-1 (115K)

help-cem-editor-edit-and-add-data-partial-screenshot-2 (43K) help-cem-editor-edit-and-add-data-partial-screenshot-3 (22K)

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