Print this page for a quick reference while
adding or importing data.
Editing & Adding Data
How To
Once a new database has been created or an
existing database opened you may begin entering or
importing your data.
The ObitEditor is very easy to use while entering
data. Click on "Add", enter the information , and
then click on "Update"
After Clicking on "ADD" if you click on "Copy
Last" it will copy the last name, picture fields,
and location fields. (A Very Useful Feature)
The arrows by the pictures move to the previous
picture or the next picture. (Numbered Pictures)
The Yellow Bar at the bottom of the screen
explains the behavior of each button"
TIP
Using these suggested TAGS will aid research
and make the data entry more consistent. We
suggest using these, or similar, tags in the
"NOTES" or "OTHER" fields.
Enter a "?" Question Mark
Enter a "?" when you want to go back and
check the entry later. Enter it in beginning of
the field to make it easier to find this record
later. You can search for the "?" in the
Questions Report or edit screens.
Our advice is to use this "?" tag as question
that may have an answer after more research.
EXAMPLE: ? Check this Obituary , ? Need a better
picture, ? Check Date, ? Check Age, etc...
Enter a "!" Exclamation Point
Enter a "!" when you may want to go back
and check the entry later. Enter it in beginning
of the field to make it easier to find this
record later. You can search for the "!" in the
Comments Report or edit screens.
Our advice is to use this "!" tag as comment on a
question that has been reviewed by you and cannot
be answered.
EXAMPLE: ! Missing Publish Date, ! etc...
Enter a "*" Asterisk
Enter a "*" followed by a number or source
information. Enter it in beginning of the field
to make it easier to find this record later.
Our advice is to use this "*" when you were
unable to find the information in an obituary but
were able to find the information elsewhere.
EXAMPLE: *1 Info on Date from 1956 Funeral home,
Monument, etc...
Enter a "#" Pound Sign
Enter a "#" when there is conflicting
information along with a description. Enter it in
beginning of the field to make it easier to find
this record later.
Our advice is to use this "#" when you find
conflicting information
EXAMPLE: # Obituary or another record, doesn't
match previous information.
Field Sizes
Field
Size
Comment
Last Name
40
Surname and/or Maiden Name
Given Name
40
Name and (Nickname)
SexType
1
M or F
NamePrefix
10
Mr., MS., Miss., Mrs., Dr., etc...
NameSuffix
10
Jr., Phd., etc...
DeathDate
30
"?" Question Marks Are Acceptable. 11/11/1903
11/??/190? 05 OCT 1878 etc...
DeathTime
30
Time -- Any format stored as text
DeathPlace
50
Place town, home, hospital, etc...
DeathNotes
Unlimited Text Field
Misc notes.
BirthDate
30
"?" Question Marks Are Acceptable. 11/11/1903
11/??/190? 05 OCT 1878 etc...
BirthTime
30
Time -- Any format stored as text
BirthPlace
50
Place town, home, hospital, etc...
BirthNotes
Unlimited Text Field
Misc notes.
Parents
80
Names of parents.
MarriageDate
30
"?" Question Marks Are Acceptable. 11/11/1903
11/??/190? 05 OCT 1878 etc...
MarriagePlace
50
Place town, home, hospital, etc...
MarriageNotes
Unlimited Text Field
Misc notes.
Spouse
60
Spouse's name.
SurvivedBy
Unlimited Text Field
Enter people survived by the decedent.
PrecededBy
Unlimited Text Field
Enter decedents that preceded the decedent.
Memberships
Unlimited Text Field
Enter clubs, church, organizations, and other
memberships.
IsVeteran
1
Place a checkmark in this box if the
individual is a veteran. When importing the
allowed values are "1" = Veteran , "0" or
blank = Not A Veteran
Veteran
255
Enter service records and other veteran
information.
VisitationPlace
50
Enter place of visitation.
VisitationTimes
255
Enter times and days of visitation
VisitationOverride
1
Checked or Unchecked, when importing this can
be a value of 1 or 0
VisitationNotes
Unlimited Text Field
If the VisitationOverride field is set then
only this field will display, otherwise
Place, Time and these notes will display.
ServicePlace
50
Enter place of services.
ServiceTimes
255
Enter times and day of service
ServiceOverride
1
Checked or Unchecked, when importing this can
be a value of 1 or 0
ServiceNotes
Unlimited Text Field
If the ServiceOverride field is set then only
this field will display, otherwise Place,
Time and these notes will display.
BurialLocation
50
Enter cemetery name in this field.
TypedObit
Unlimited Text Field
The entire obituary can be typed into this
field.
PublicationDate
30
"?" Question Marks Are Acceptable. 11/11/1903
11/??/190? 05 OCT 1878 etc...
Valid Dates will be stored in this field and
a database specific field for sorting by
dates.
ArchiveIndexNumber
50
Enter Archive Index Number -- Folder Name,
Box Name, etc...
ArchivePageNumber
50
Enter Archive Page Number -- Page, Folder
Name, Box Name, etc...
Pix1
Pix2
Pix3
50
Picture in the IMAGES folder
(Enter: MyObitPict1.jpg)
Picture in IMAGES's sub folder named
First
(Enter: First\MyObitPict1.jpg)
ObitEditor also allows photos to be worked
with more visually by right-clicking on the
photo boxes or dragging and dropping within
the editor.
Partial Screenshots
Screenshots
Copyright 2004-2024 OVS-GENEALOGY OVS TAG
Contact: support@ovs-genealogy.com To receive replies make sure to allow email from this address in your email filter www.ovs-genealogy.com